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Three Things to Consider When Choosing your Event Venue

When planning an event, one of the most important aspects of the planning process is finding a venue that is both functional and pretty, but this is no easy task, even for the most experienced of party planners. There are so many factors to consider when choosing an event venue and it’s hard to know where to start! Some event planners start with sites like Vuka.co to see what’s on offer and that’s a pretty good place to begin. Here are three things you may want to consider when choosing your event venue.

1. Location, Location, Location

You’ve probably already heard this. Would you like to reduce the chance of attendees being late? Or, would you like to reduce the chance of your invitees leaving early? Look for a venue within a reasonable distance from most attendee’s homes or work. Most people leave early if they have to drive long late at night. My advice, stay in the local area.

2. Parking

Does the venue have a parking lot? A venue with a parking lot is a dream come true. Look for nearby parking lots for your attendees and either include the cost of the ticket prices or have attendees pay when they park. Be sure to let the attendees know the parking options prior to the event. Try and make sure the parking options have good lighting too, especially for the guests who are leaving later on at night. They won’t want to walk to a parking lot in the dark, so see if there are any light poles in the parking lot. If they don’t work, an electrical maintenance company could repair them before the event. Ensure guest safety is a priority, even in the parking lot.

3. Room Capacity

What’s the room capacity? You’ll need to know the room capacity to meet your event need and the need for fire and safety codes. Check the room for basic fire safety measures, like using fire exit signs (which you can read about in more detail here) so that all the exits are clearly visible. Make sure when you set up that none of these are going to be blocked as they may be needed in an emergency. All venues have maximum capacity allowed by the local Fire Marshall. My advice, stay away from unregulated facilities.

Jupiter Gardens Event Center can seat up to 280 in the Athena room. This facility is located right off the LBJ freeway in Dallas, and offers more than 200 parking spaces onsite Book

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